Stock tracking that closes itself out.
Every product you dispense during a visit updates your inventory in real time, appears on the patient invoice automatically, and rolls up into cost analytics — without a single manual step.
From cabinet to invoice in three steps
Add your products
Create products with name, unit type, current stock, reorder threshold, cost price, and patient price. Use the description field for supplier codes and notes.
Dispense during visits
Open the Stock Usage section in any visit, search for a product, enter the quantity, and mark it billable or non-billable. Stock updates instantly.
Invoice with one click
When generating an invoice, select the visit and all billable dispensed products appear as pre-filled line items. Adjust prices if needed, then send.
Every product, every level, at a glance
The inventory dashboard shows your entire product list with live stock levels, reorder thresholds, and pricing. Low-stock items are highlighted automatically — no scanning required.
- Current and threshold stock levels per product
- Cost price vs. patient price for margin tracking
- Reorder alerts with configurable email notifications
- Deactivate discontinued products without losing history
Dispense during the visit, invoice after
Open the stock usage panel from within any patient visit. Search, quantity, billable toggle — that's it. Stock deducts immediately and the line item queues for the invoice.
- Search products by name within the visit tab
- Mark items billable or non-billable at dispense time
- Billable items auto-populate on the invoice at patient price
- Non-billable items tracked for cost of goods analytics
Built for how clinics actually operate
Real-Time Stock Levels
Every dispense during a visit instantly deducts from stock. Your inventory count is always live — no manual reconciliation at end of day.
Reorder Alerts
Set a reorder threshold per product. When stock hits that level, the item is flagged in the dashboard and an alert is sent to your purchasing email.
Billable vs. Non-Billable
Mark dispensed items as billable (appears on patient invoices) or non-billable (tracked for cost only). Clinic consumables stay off invoices automatically.
Invoice Line Items
Billable stock usage flows directly into invoice creation. Select the visit and all dispensed products appear as pre-populated line items at customer price.
Lead Time Planning
Assign lead times to products so you know how far ahead to reorder. Set generous thresholds for products with long supplier lead times.
Cost vs. Revenue Tracking
Every product stores both cost price and patient price. Over time you get a clear picture of gross margin per treatment type — directly in Analytics.
Stop counting supplies by hand.
Join the beta and get full access to inventory management, scheduling, patient notes, and invoicing — free.